The 19 Most Important Event Trends for

 

event planning articles

Each member of our skilled team comes with impeccable references and backgrounds marked by the flawless planning and executing of successful events. Event Planning Business After A Family Tragedy, I Finally Learned How To Balance My Work Life Jung Lee, founder of events production-and-design firm Fête, writes about the moment she learned to. Our collection of event planning articles ranges from pieces on the latest trends, industry news, complete guides on venues, catering and more.


The 5 Most Helpful Event Planning Articles From This Year


If you want to learn how to plan an event, check out our entire guide here. Please note that since association and non-profit events can range from a small workshop through to a gala fundraising event, we were not able to drill down to the level of detail you may need to consider when planning your specific event — but I hope this checklist gets you started with your event planning.

To help you out, I've broken down this checklist into a few different sections by date:. The further in advance you can start planning, the better event planning articles but I've noticed that most organizations we work with start planning their big events like galas and fundraisers about 6 months in advance.

Here's what you need to do to get started. Now that you have some of the foundational parts of your event figured out, it's time to start executing on the rest. If your event is coming up in a few months, you'll need to start communicating with all the stakeholders outside your organization and continue coordinating with them.

Some points you'll need to remember include:. You're getting there! At this point, you're probably spending more and more time focusing on the event and finalizing some details.

You're getting so close! By this point, the majority of the event details should be confirmed and all that's left event planning articles be final touches, event planning articles, such as:.

Now that the event is over, event planning articles can While you need to conduct a thorough evaluation and update your budget, there are post-event publicity, fundraising and member development opportunities that you can take advantage of with just a little pre-event planning. I hope you found this checklist helpful in getting started with event planning! Use this as a starting point to identify or assign activities to various volunteers or staff, or print this off so you can literally check off items as they are assigned or accomplished.

If you're sick of processing event registrations and payments by hand, there's a software that can completely automate the process for you online. It's called Membership Management Software and here's what it can do:, event planning articles. Not only does Membership Management Software take care of all event logistics, it also makes running any sort of membership organization easier, because it automates a number of other administrative tasks around managing your contacts, website, finances, and email communication.

If you'd like to see if this kind of software is right for your organization, try Wild Apricotthe 1 Membership Management Software on event planning articles market. The best part is that Wild Apricot is free to try for 30 days, event planning articles.

Click here to start your free trial now, event planning articles. As a small non-profit, this software has made organizing and communicating with our membership SO much easier. Membership is now automatic and registering for our events is easy for our guests and much less work for us. Try it Free for 30 Days. Software Academy. Home Features Pricing Examples Themes. About Blog Forums Help Contact.

Advisory Group Members in Focus Podcast. Security Data Protection. Newsletter Infographics. Are you new to planning events, and want a little help? Or are you just hoping to find an easy process for your team to follow while planning an event? The First Steps in Your Event Checklist: Months Ahead of Event The further in advance you can start planning, the better — but I've noticed that most organizations we work with start planning their big events like galas and fundraisers about 6 months in advance, event planning articles.

Establish your event goals and objectives. Did you want to raise money or event planning articles How many attendees are you hoping to get? Establishing it upfront will make it easier to gauge the success of your event. Select the date. And make sure it doesn't conflict with any other events taking event planning articles in your area, or any major holidays, event planning articles.

Identify venue and negotiate details. What kind of insurance does the venue require? Can you serve alcohol? Determine the requirements before committing. Develop an event master plan. Ironing out every detail will help ensure you don't miss a thing. Get cost estimates. Based on the costs above, you'll be able to determine how much your event will cost — and if you'll need to reduce any of them! Recruit an event committee.

This includes selecting an event manager or chair, and establishing sub-committee chairs. Brand your event. Start building out an event website or pages on your website that describe the event. Develop an event logo and tagline, event planning articles. Create and launch publicity plan. Who will you need on hand during the event?

Determine if you need event registration software to make the process easier, event planning articles. There are a variety of different software tools that can help streamline the event process. Determine if you need other event management software.

Release early-bird tickets. Ensure registration forms are accessible and allow space for preferred pronouns and preferred names. Assess accessibility requirements e.

Communicate accessibility requirements to staff. Follow publicity plan: Develop draft program Create draft event script e. Request logos from corporate sponsors for online and printed materials Develop and produce invitations, programs, posters, tickets, etc.

Download it here. Send reminders to your contact list event planning articles registration and participation. Post your initial event news release on your website and circulate to all partners, affiliated organizations, etc. Post more details about your event on social media Close early-bird tickets; release standard pricing. Finalize and proofread printed materials. You should also ensure back-up plans are developed for any situation event planning articles. Finalize event script.

Assign practice sessions for anyone who has a speaking slot. Finalize your seating plan. Ensure it includes wheelchair-accessible areas and has clear paths through the venue. Provide final registration numbers to caterer. Make print and online copies of any speeches, videos, event planning articles, and presentations.

Depending on when your registration closes, this may not be possible until a few days in advance, but event planning articles to finish it as early as possible. Determine photo op and interview opportunities with any presenters and VIPs, event planning articles. Confirm details with media attendees. Ensure all signage is in place — both around the venue and any other areas in which it's needed.

Ensure registration and media tables are prepared and stocked with necessary items such as blank name badges, paper, pens, tape, stapler, etc. Ensure there are enough outlets. If not, consider bringing power bars for attendees and your team.

Ensure all promo items, gifts, plaques, trophies, etc. Get a good night's sleep! You'll need the rest before the exciting day to come. Here's what you have to remember: Take a few deep breaths — you got this! Ensure you have copies of all instructionsdirections, phone numbers, keys, extra parking permits for VIP guests, seating charts and guest lists with you Check in with each Committee Chair to ensure their team is on event planning articles. Also check in with catering and any sponsor teams that are attending.

Event planning articles sponsors, speakers, and other teams as needed. Greet new attendees. Immediately Following Event: Post-Event Follow-Up Now that the event is over, you event planning articles While you need to conduct a thorough evaluation and update your budget, there are post-event publicity, fundraising and member development opportunities that you can take advantage of with just a little pre-event planning. Here are some of the activities you might consider once the event is over: Check in with venue.

Ensure nothing important was left behind. Financial status: Gather all receipts and documentation, final event planning articles data, etc, event planning articles.

Post-event publicity: Send out an email to your subscriber base with highlights from the event Make a publicity reel video to share how it went and as a bonus, event planning articles, you can use it as publicity next year! Share highlights on social media Update website page to reflect that it's a past event. Conduct a post-event survey. L earn what people enjoyed about your event and where you have room to improve.

Reach out to event participants.

 

Articles — National Event Pros

 

event planning articles

 

Each member of our skilled team comes with impeccable references and backgrounds marked by the flawless planning and executing of successful events. Event Planning Business After A Family Tragedy, I Finally Learned How To Balance My Work Life Jung Lee, founder of events production-and-design firm Fête, writes about the moment she learned to. Establishing your event’s budget is one of the most important parts of planning an event. I’ve seen many great ideas fall by the wayside because the team who originally came up with it forgot to take their budget into consideration before beginning to plan.