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writing a business continuity plan

Management review and approval is critical in making the business continuity plan work effectively. Help with writing your business continuity plan. According to the Standard, each plan needs to define: “purpose and scope, objectives, activation criteria and procedures, implementation procedures, roles, responsibilities, and authorities,Author: Chloe Biscoe. Nov 26,  · There are two options when writing a business continuity policy. You can either craft a business continuity template from scratch, or adopt a standard business continuity plan policy template. The latter is designed by an experienced third party. Either of these two options is valid depending on your preferences. The first step in writing a business continuity plan is identifying its scope. Determine the BCP parameters necessary to keep your business running smoothly, and include the main objectives that help guide the plan. The scope can range from critical to essential to necessary or desirable.


4 Ways to Create a Business Continuity Plan - wikiHow


Cyber attack. The threat of disruption looms over organisations more ominously than ever, thanks to the increasing infiltration of technology in business processes, consumer expectations and the rapid rise in cyber crime. A BCP outlines the processes and procedures that an organisation must writing a business continuity plan to continue operating in the event of a disruption.

The steps outlined in a BCP are typically a set of temporary measures or quick fixes to ensure that the most important business operations remain functional, even if at the cost of overall productivity.

Network connections, online systems, phone lines, network drives, servers and business applications are all vulnerable to a range of disruptions and can cause huge headaches if they are compromised. In that regard, it simply considers IT a critical resource for preserving those activities — in other words, a dependency.

However, recovering your IT may take some time, so you should have a plan on how to manage in the meantime. Business continuity focuses primarily on ensuring that you maintain functionality — even if at reduced capacity — in the event of an incident while attending to the disruption.

Disaster recovery is a purely corrective measure that looks to recover to full IT functionality as quickly as possible. Business continuity recognises that time is of the essence, and often involves temporary fixes that ensure vital operations continue. Whether taking a disaster recovery or business continuity approach, your objective should be writing a business continuity plan create a plan that buys you enough time to recover within an acceptable timeframe as defined by your RTO recovery time objective.

Just remember that business continuity has to consider two timeframes: when to be up and running again, writing a business continuity plan, and when to be back to full functionality. Earthquakes, hurricanes and wildfires might spring to mind when you think of natural disasters, and writing a business continuity plan they often disrupt business, you only need to worry about them if you live in a part of the world where they are known to occur.

However, natural disasters also include snowstorms, heavy wind and floods, which are less dependent on geography but can still disrupt business, and which you should writing a business continuity plan plan for. Your main concern in this category should be events that damage or disrupt transport routes, like car accidents and train crashes.

If a major road or rail network is shut down, you might be unable to receive deliveries, and employees and customers might not be able to reach you. Other man-made disasters include oil spills, writing a business continuity plan, terrorist acts, industrial accidents and acts of war. Electrical fires and burst pipes can cause huge problems for organisations and are liable to occur at any time. A fire or flood could damage expensive equipment or require a room to be vacated.

If a sewage line is broken, the sanitary risk not to mention the smell could force the organisation to send its employees home. Sometimes technology can simply stop working. Systems crash, files are lost and documents go missing. Humans inevitably make mistakes, and you need to be aware of that when planning for disruptions. Employees might also breach data deliberately. This typically happens if they are disgruntled at work maybe they were turned down for a promotion or have left the organisation acrimoniously and their login credentials are still active.

These are far from the only threats you need to plan for, though. The most obvious reason to implement a BCP is to ensure that your organisation remains productive in the event of a disruption. As a result, organisations need to prove to customers and stakeholders that they are prepared for anything. Business continuity is especially important for OES operators of essential services and DSPs digital service providersas a disruption could cause major problems for a large section of the population.

Beyond the obvious reasons to implement a BCP to remain functional in the event of a disruptionyou should also consider its ability to:. Your first task is to define the purpose and scope of the plan. This is especially relevant if your organisation comprises several subsidiaries or is based in different locations, as each one will have its own requirements. The next step is to decide which employee s will be responsible for enacting the plan.

You might opt to put one person in charge of the plan or delegate responsibility to people across your organisation. You also need to identify who has the authority to grant financial costs outside of the normal department budget. This could be the same person or people responsible for enacting the plan, or it could be a specific duty assigned to someone else.

This step defines when and how the plan will take effect. This is the meat of your plan, containing the actions you will take to recover from various incidents.

It will be the result of two other processes — the risk assessment and BIA business impact assessment — in which you identify the threats you face and the way your organisation will be affected by them.

This stage focuses on internal and external communications. External communication refers to the way you will deal with the writing a business continuity plan regarding the incident, writing a business continuity plan. If the disruption is severe enough, you should release a statement explaining the nature of the incident, what has been affected and how you are responding. In extreme cases, you might also be obliged to give interviews, in which case you should decide who will represent your organisation and what your strategy will be, writing a business continuity plan.

You will be required to contact stakeholders as soon as possible following a disruption, so your BCP should contain their contact details for easy reference. The business continuity manager is responsible for documenting the plan and keeping it safe. They are also responsible for reviewing the plan to make sure the information is accurate. Writing a business continuity plan example, if someone with BCP responsibilities leaves the organisation, the business continuity manager should flag this, writing a business continuity plan, so the team can appoint a successor.

Once the plan is finalised, it should be published in hard copy and as a digital file, writing a business continuity plan, and be made accessible to all members of staff. Every time changes are made to the BCP, you must ensure that the digital writing a business continuity plan hard-copy forms writing a business continuity plan updated.

How often you test the plan is up to you, but we recommend doing it at least twice a year or whenever there are substantial changes to your organisation. Senior employees and those with BCP responsibilities should go through the plan together, looking for gaps and ensuring that all business units are represented.

A structured walkthrough is like a rehearsal, with each team member role-playing their responsibilities according to specified disruptions. The objective is to familiarise employees with their responsibilities and to make sure the plan works as intended.

You might choose to simulate the process across the entire organisation, but it can obviously be difficult to make everyone available at the same time, particularly given that the walkthrough will probably have to occur outside of office hours. As such, you might choose to split the walkthrough across the week, with one or two departments playing out a disaster at a time. A disaster simulation test is essentially a dress rehearsal. You create a test environment that simulates an actual disaster across the entire organisation and then put the plan into action.

Instead, you should see the plan through to its conclusion, so you know exactly what the consequences of your actions or lack thereof are. Luke Irwin is a writer for IT Governance.

In this blog, we explain how a BCP works, writing a business continuity plan, what it covers and how to create one. What is a business continuity plan? Common threats to business continuity Most disruptions that you will experience fall into one of these categories: Natural disasters Earthquakes, hurricanes and wildfires might spring to mind when you think of natural disasters, and although they often disrupt business, you only need to worry about them if you live in a part of the world where they are known to occur.

Man-made disasters Your main concern in this category should be events that damage or disrupt transport routes, like car accidents and train crashes. Utility failures Electrical fires and burst pipes can cause huge problems for organisations and are liable to occur at any time. Technological failures Sometimes technology can simply stop working.

Sabotage Employees might also breach data deliberately. Why business continuity planning is so important The writing a business continuity plan obvious reason to implement a BCP is to ensure that your organisation remains productive in the event of a disruption. This will mitigate any negative sentiments that will accompany the writing a business continuity plan of productivity, and it might even improve your reputation.

Build your relationship with third parties and subsidiaries : An effective BCP demonstrates that the organisation is being run well from top to bottom, which will encourage anyone that you work with. It shows that you are a reliable partner that has taken into account its responsibilities to customers, employees and partners.

Writing your business continuity plan: 8 simple steps Purpose and scope of the BCP Your first task is to define the purpose and scope of the plan. Responsibilities The next step is to decide which employee s will be responsible for enacting the plan, writing a business continuity plan.

Invoking the BCP This step defines when and how the plan will take effect. Specific BCP content This is the meat of your plan, writing a business continuity plan, containing the actions you will take to recover from various incidents. Communications This stage focuses on internal and external communications.

Stakeholders You will be required to contact stakeholders as soon as possible following a disruption, so your BCP should contain their contact details for easy reference. Appoint a business continuity manager The business continuity manager is responsible for documenting the plan and keeping it safe.

Change management Once the plan is finalised, writing a business continuity plan, it should be published in hard copy and as a digital file, and be made accessible to all members of staff.

There are three types of writing a business continuity plan that you can conduct: a. Structured walkthrough A structured walkthrough is like a rehearsal, with each team member role-playing their responsibilities according to specified disruptions.

Disaster simulation testing A disaster simulation test is essentially a dress rehearsal. Business continuity planning made simple Anyone looking for help on how to develop and document their BCP should take a look at our free BCP template.

 

How to Write a Business Continuity Plan

 

writing a business continuity plan

 

The first step in writing a business continuity plan is identifying its scope. Determine the BCP parameters necessary to keep your business running smoothly, and include the main objectives that help guide the plan. The scope can range from critical to essential to necessary or desirable. A business continuity plan outlines procedures and instructions an organization must follow in the face of disaster, whether fire, flood or cyberattack. Here's how to create one that gives your. Mar 25,  · THE BUSINESS CONTINUITY PLAN. The Business Continuity Plan, which we will refer to from here on as “The Plan”, is the documentation of the outputs or results of a company’s BCP, presenting the processes and strategies that aim to help the company minimize, if not eliminate, the negative impact of disruptions to its business operations.